Four Foxes Consulting · AML/CTF Identity Verification
01
Why We Collect Your Information
Four Foxes Consulting supports real estate agencies and related businesses with customer identification, verification and Anti-Money Laundering (AML) and Counter-Terrorism Financing (CTF) operational processes.
Under the Anti-Money Laundering and Counter-Terrorism Financing Act 2006 and associated rules, businesses may be required to carry out customer due diligence (CDD) before providing certain services or completing certain transactions.
To support those obligations, we may collect and process personal information and identification documents on behalf of our clients.
The purpose of collecting this information is to help confirm identity, support AML/CTF screening processes and reduce the risk of fraud, money laundering, terrorism financing, proliferation financing or other unlawful activity.
02
Information We May Collect
Depending on the nature of the transaction or service, we may collect information including:
Full name
Date of birth
Residential address
Contact details
Government-issued identification documents
Photographs or biometric verification data (such as selfie or liveness verification)
Company, trust or beneficial ownership information
Source of funds or source of wealth information
AML screening and verification results
Where you act on behalf of a company, trust or other entity, additional information may be requested relating to directors, shareholders, trustees, beneficiaries or other associated individuals.
03
How Information Is Verified
Verification and AML screening may involve:
Electronic identity verification
Document authenticity checks
Facial matching or liveness checks
Sanctions, politically exposed person (PEP) and adverse media screening
Checks against third-party or government-related data sources
Some verification and screening services are provided through third-party technology providers.
Biometric data, including facial images and liveness verification data, is sensitive information under the Privacy Act 1988. It is collected only where necessary for identity verification purposes and is not used for any other purpose. Where third-party providers conduct biometric checks, that data is processed subject to those providers' privacy and data handling obligations. Biometric data is not retained beyond the period required to complete verification, unless otherwise required by law.
04
Use of Your Information
Your information is collected and used solely for purposes related to:
Customer identification and verification
AML/CTF operational processes, including the identification and mitigation of money laundering, terrorism financing and proliferation financing risks
Fraud prevention and risk management
Compliance support activities
Record-keeping obligations
Related business and regulatory purposes permitted by law
Verification and screening results are provided as information only to support the requesting business's internal AML/CTF processes. They do not constitute a compliance determination, approval or legal opinion.
05
Disclosure of Information
Your information may be disclosed to:
The business that requested the verification or AML process
Third-party verification, identity or AML screening providers
Cloud storage or technology service providers
Regulatory bodies, law enforcement agencies or government authorities where required or permitted by law
Some service providers or technology platforms may store or process information outside Australia.
06
Privacy and Security
We take reasonable steps to protect personal information from misuse, interference, loss, unauthorised access, modification or disclosure.
Personal information is handled in accordance with the Privacy Act 1988 and applicable privacy obligations.
Further information about how personal information is collected, used, stored and disclosed is available in our
Privacy Policy →
07
Important Information
Please read carefully
In some cases, customer due diligence requirements must be completed before a business can proceed with providing services or completing a transaction. If requested information is not provided, the relevant business may be unable to proceed with the transaction or engagement.
Acknowledgement
By continuing with the verification or AML process, you acknowledge that your information may be collected, used and disclosed as described in this notice.